---
title: Billing Cycle
slug: billing-cycle
createdAt: 2025-11-17T10:32:41.340Z
---

A billing cycle refers to the fixed period for which rent or related charges are calculated, billed, and paid. 

### For example:

- If a tenant rents a property with a monthly billing cycle, the rent is generated and payable once every month (e.g., from the 1st to the 30th of each month).

### Login To Your Account

- Log in to your account.
- Upon successful login, the system will redirect you to the **Dashboard**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/btmVJoI97A9CWifvhVszI_image.png)

### Access to Configuration Settings

- Within the Settings section, click on the **Configuration** tab.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/_I2zz7iRqLKbQcHk6b3jU_image.png)

### Access Billing Management

- Inside the Configuration tab, select Billing Management.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/4CrG0XROexcHhCfdd4feA_image.png)

After Clicking on billing management tab, Billing configuration page will open. 

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/PdXyR0S6ErOFLERblw5At_image.png)

After Scrolling down, you can view billing cycle column . By default, the **Synchronize** option is enabled and no changes can be made.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/Wm6JYzaWduQ3xmhWZZ3OR_image.png)

The **Date-to-Date** option can be enabled or disabled upon your choice whether you need that facility or not.  

If you want the facility then click on the slider to enable the facility of date-to-date feature. 

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/5HItC2p3BVWleDgisoJ7Q_image.png)

### Move to Leasing Section

- On the left-hand side navigation menu, locate the **Leasing** module.
- Click on the **Lease Details** tab. This section contains all the rental units categorized as either **Active Lease**, **Vacant Rental Units** or **Reserved Rental Unit. **

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/V_5TKQLjzfjxVRQlvcIcf_image.png)

### Add a New Lease

- Click on the **Add Lease**.
- After that, you’ll be taken to the **Tenant Details** section.
- After that, you will see the Existing Tenant, Lead Tenant and New Tenant options.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/seyNs4XIo6ekRJ3bykdKv_image.png)

### Enter Lease Details

After clicking on Next, the Add Lease page will open. Here In lease details page, you can be able to view lease start date and lease end date.

**In Synchronised Scenario:** if your lease will start on 13th nov then the bill will generate from 13th november to 30th november.

**In Date-to-Date Scenario:** If your lease is starting from 1 nov then the bill will generate from 1st november to 1st  december. 

Fill out all the fields in this section. The fields include:

- **Lease Start Date** and **Lease End Date**: Mention the duration.
- **Tenure Period (Months)**: shows the total number of months for the lease.
- **Monthly Rental Charge**: Monthly rent amount.
- **Discount Amount**: If applicable, fill in the discount amount provided.
- **Discount Period (Months)**: Mention the discount period.
- **Security Deposit Amount**: Mention the deposit amount.
- **Late Fine (Per Day)**: Mention the penalty for late payments.
- **Lock-In Period (Months)**: Minimum duration the tenant must stay.
- **Notice period**: the amount of time a tenant or property owner must give before ending or changing a lease agreement.

After that, Upload the **Lease Agreement**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/ffqX20JSzAFdOYc-DqflQ_image.png)

By Scrolling down, you can view the billing cycle which has two options that is billing starts per tenant from lease date per set frequency that is date to date option, and another one is organisation set frequency that is synchronised options. 

select any one which is required and click on next.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/EBeS-8rwyPX0U86NVpSPJ_image.png)

After Clicking on next **Add Energy and Other Charges**

After clicking on Next **Add Energy & Other Charges **page will open, where you must fill 

- **Charge Name**: Name of the utility or service, e.g., power backup
- **Charge Type**: Fixed or Rate-Based.
- **Default Value**: Rate per unit of usage.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/cUi6WDJs0m5K-gBKhDoJF_image.png)

### Review and Submit

After clicking on Next **Preview and Submit **page will open.

On the **Preview & Submit** page, review all the entered information:

- **General Information:** Property Name, Unit Name, Rental Unit Type
- **Tenant Information:** Prefix, First Name, Last Name, Gender, Email, Phone Number. 
- **Lease Information:** Duration, rent, discounts, and penalties.
- **Lease Agreement: **Review the Lease agreement
- **Energy and Other Charges: **Review the energy charges.

Click on save as reserved.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/JNwGfXwlphA4WEYbpkK0H_image.png)

- Click **Activate Now** to finalize.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/xctXoW2aTiel3EwDZ2R7I_image.png)

### Lease Created Successfully

Verify all details and click **Submit**. The lease is now active.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/vG__qi2BGMuj5V26ijtm5_image.png)

### View Billing Cycle in Accounting

- Go to the **Accounting** section and click **Invoice**.
- The system displays the billing period, e.g., **1st July to 31st July** for the first month, followed by **1st Aug to 31st Aug** for the second month. 

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/ObwWez28n_KBfAzMRj6i5_image.png)