---
title: Email Trigger On Tenant Move-Out Initiated By Admin/Property Manager
slug: email-trigger-on-tenant-move-out-initiated-by-adminproperty-manager
docTags: 
createdAt: 2025-06-12T04:12:05.882Z
---


When a **tenant move-out **is** initiated by the organization admin or property manager (PM)**, the system automatically triggers an email notification. This notification is sent to the tenant, property manager, and organisation admin, confirming that the tenant has officially moved out.

## Go To The Leasing Section

1. Log in to your account.
2. From the left-hand side menu, move to the **Leasing section**.
3. Within the Leasing section, click on the **Lease Details tab**.



![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/FI04Y_SEUI8xwnpuOEJXk_image.png)

You will find two sub-tabs under Lease Details:

- **
Leased Rental Unit –** Displays all currently leased units.
- **
Unleased Rental Unit –** Displays all vacant units available for leasing.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/ReJbbLcmAZLCcV6GovGH-_image.png)

## Locating The Tenant's Unit


In the Leased Rental Unit tab:

Locate the specific rental unit associated with the tenant who is moving out.

Review the unit details, including:

- **Rental Unit Name –** Identifies the unit within the property.
- **Tenant Name –** Displays the name of the current tenant.
- **Current Rent –** Shows the rent amount for the unit.
- **Lease Start and End Dates –** Indicates the lease duration.
- **Remaining Days –** Displays the number of days left on the lease.

Once you’ve confirmed the correct unit, click the Move-Out button in the Actions column to begin the process.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/Wb9l2n9xGdqXx8LZZEcnT_image.png)

## Filling Out The Move-Out Form

After clicking the Move-Out button, a form will. Enter the necessary details:

- **
Unit Name –** Automatically filled with the rental unit name.
-
  **Property Name –** Displays the name of the property where the unit is located.
-
  **Tenant Name –** Pre-filled with the tenant’s registered name.
-
  **Notice Start Date –** Enter the date the move-out notice was given to the tenant.
- **
Move-Out Date –** Specify the actual date the tenant will move out. This date marks the official end of the lease.
- **
Move-Out Document –** Upload any relevant documents associated with the move-out process.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/gGZ8I1Tonw85PWHJFWUpR_image.png)

## Submitting The Move-Out Request

- Once you've reviewed all the entered details, click the Move Out button to complete the process.
- The system will update the tenant’s status to **"Moved Out."**

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/52XkHS92BHGxiZahpBCoE_image.png)

## Email Notification


Upon successful submission of the move-out request, an automated email notification will be triggered and sent to:

- **The organization’s registered email address**
- **
The property manager (PM)**

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/uiMJCwuefpratQEnzg3LX_image.png)