---
title: On Notice
slug: on-notice
createdAt: 2025-09-15T11:47:04.213Z
---

This document helps the admin manage tenants who want to move out. It shows how to review their notices, handle final payments, create any unpaid invoices, and complete the check-out process. 

These steps ensure that everything is done correctly and the rental records of the property are up to date. This makes the move-out process smooth for both property managers and tenants.

### View Tenants On Notice

- From the **dashboard**, click on the **Leasing **section.
- Inside the **Leasing **section, click on the **"On Notice"** tab.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/LG-bG7BpF9iQPxb7N6g8p_image.png)

**This section displays all tenants who have submitted a notice to vacate their units.**

Example:

- **Unit Name:** DT 9
- **Tenant Name: **R.V. Singh

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/NuyjZVYTvSZ61taExLCPN_image.png)

### Begin Final Settlement Process

- Find the tenant (e.g., R.V. Singh for Unit DT 9). Click the **"Settlement"** button.
- The **Finalize Vacant Detail pag**e will open. Click on the **submit **button.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/MxH_mSmHOyA93AnlIHuNY_image.png)

### Generate Pending Invoices

- After submitting the vacant details, you will see a message **"Please generate all pending invoices."**
- To continue, proceed to **generate **the invoices for the tenant.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/nXY_KYNFGtAEpKFL9oQIB_image.png)

### Update Tenant Payment Information

- Go to the **Accounting section** from the main menu.
- Click on the **“Payments”** option.
- Locate the tenant R.V. Singh (Unit DT 9) in the list.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/sbn3xFfCB5x36m9UwWZhC_image.png)

- Now generate all the **pending invoices** of tenant R.V Singh.
- Click the **“Generate”** button.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/fgCKOH0_OYOLV6IxhVvoC_image.png)

- A confirmation will appear once the invoices are generated successfully.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/h-lKFXQsQ99MfqcKyf6kJ_image.png)

### Confirm Final Settlement

- Return to the **On Notice section**.
- If needed, re-open the Finalize Vacant Details form.
- Review all information carefully. Once everything is verified, click **Submit **to finalize the settlement.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/wDUN22-W_3ElYf9KcxSQd_image.png)

- A confirmation message will appear: **“Settlement has been successfully generated.”**

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/HrYwOVKK54Xn3PQpynGMU_image.png)

### Complete Tenant Check-Out

- In the **On Notice section**, click the **“Check-Out”** button for the tenant.
- A confirmation message will appear: **“Do you want to vacate this property?”**
- Click **“Yes, Vacant”** to proceed.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/_IDG6eu2MYA_AEf6MzabR_image.png)

- Once confirmed, the tenant can be successfully** checked out**, and the status of that particular property will reflect as vacant. 

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/GiKgoXv9dLMWosvpp9Edd_image.png)

This makes sure tenants are well checked out and all payments made. It also updates the unit status to vacant, keeping records accurate and up to date

### Navigate to Leasing

- Go to the **Leasing** section.
- Click on **Rental Unit**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/YBJ-JcELL5iINhkajcmM7_image.png)

### Open Active Lease

- From the Rental Unit page, navigate to **Active Lease**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/zWpxboisDC4Wp_95IbsD-_image.png)

- In Active lease check-in one tenant

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/wYPLVCkC3R6Hzikm9WtYz_image.png)

### Tenant Check-In

- Select a tenant to check in (for example: **Lease ID – L-0034**).
- Click on the **Action** button for the selected lease.
- A confirmation message will appear: **“Do you want to check-in the tenant?”**
- Click **Yes, Check-In**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/UdxZK4sos6uyoKfYCjC-k_image.png)

- The lease will be checked in successfully.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/_Y4HTSC61BhI375wneV9p_image.png)

### Post Check-In Actions

After successful check-in, two action buttons will be enabled:

1. **Notice to Vacant**
2. **Renew Lease**

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/sJxzwQAYX7UeYrFkrmfB8_image.png)

### Initiate Notice to Vacant

- To proceed with tenant, move-out, click on **Notice to Vacant**.
- The **Notice to Vacant** page will open.
- Fill in all the **required details**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/rDuY2OCTYLKWQ1pRh8JJf_image.png)

- Click on the **Submit** button.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/Z3ek7ZeB9LUjJHAe1bDho_image.png)

- A confirmation notification will appear: **“Notice to Vacant submitted successfully.”**

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/0rQmgqg5Woxyo_gITV_yR_image.png)

### View On-Notice Tenants

- Navigate to the **On-Notice** section.
- You will see the list of tenants who are currently on notice.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/3E2AD6U6OtZXPI_XGnWPl_image.png)

### Generate Settlement

- Select the tenant on notice.
- Click on the **Generate Settlement** button.
- Generate all **pending invoices**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/vTEypUxFvNBWFzy4392ed_image.png)

- After clicking **Generate Settlement**, the **Finalize Vacant Detail** page will open.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/PSADJO2nIgPAFdV6r_O98_image.png)

- Review the details and click on **Submit**.
- The settlement will be generated successfully.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/85C2_M8Xez4yeZwLPLv5I_image.png)

- The lease status will now change to **Settlement Generated**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/b9uIvFvaMQl7sgaoXkGW3_image.png)

### Tenant Check-Out (Vacating the Unit)

- Click on the **Arrow** button to proceed with the check-out process.
- A confirmation message will appear: **“Are you sure you want to vacate the property and complete check-out?”**
- Click **Yes, Vacant**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/SPuDI1oIcZcKQcfI6LJUI_image.png)

- The unit will be **vacated successfully**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/tlp66FXfDA97EOeS4G7g1_image.png)

### View Vacated Unit History

- After completion, all historical records of the vacated unit can be viewed in the **Rental Unit** section.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/OxHyLSaIy8Q4WiP7EQmkE_image.png)