---
title: Renewal Request Approve/Decline
slug: renewal-request-approvedecline
docTags: 
createdAt: 2025-02-06T07:11:22.244Z
---

## Login As Property Manager

1. **Open your web browser** and go to the **Rentilium** login page.
2. Enter your **Username** and **Password** in the respective fields.
3. Click on the **Login** button to access your **Property Manager dashboard**.
4. Upon successful login, the system redirects you to the **dashboard**, where you can view key leasing and financial data.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/BivJ1aLHrMzkiRDisAEvW_image.png)

## Maintanence Section

1. Move to the left-side** Side-Bar menu** on the dashboard.
2. Click on Maintanence to expand the menu.
3. Under Operations, select Renewal from the available options.
4. The system redirects you to the Renewal** Request** page, displaying all pending lease renewal requests.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/5gyHcrV51OfzXG5wS7UXx_image.png)

## Renewal Request Page

- The **Renewal Request** page presents a **table** listing all tenant requests for lease extensions.
- The table contains the following columns:
  1. **Unit Name**: Identifies the rental unit.
  2. **Tenant Name**: Displays the tenant requesting the lease extension.
  3. **Lease Start Date**: The original lease commencement date.
  4. **Lease End Date**: The current lease expiration date.
  5. **Extended Lease Date**: The proposed new lease end date after extension.
  6. **Current Rent**: Displays the existing rental amount.
  7. **Lease Status**: Indicates whether the lease is active or inactive.
  8. **Status**: Shows whether the extension request is Pending, Approved, or Rejected.
  9. **Actions**: Provides buttons to approve or reject requests.
- Locate the lease request that requires approval.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/1N4YYa06tEiIJF-5yrTDx_image.png)

### Review The Lease Renewal Request

- Click on the **Approve/Reject** button under the **Actions** column next to the relevant lease request.
- A **modal window** (pop-up) appears, displaying additional details related to the lease extension.
- Carefully review the following details:
  1. **Unit Name**
  2. **Tenant Name**
  3. **Original Lease Start and End Dates**
  4. **Proposed Renewal Date**
  5. **Current Rent Amount**
  6. **Lease Status (Active/Pending/Expired)**

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/wqJTR4ZWLE1ev7rPqVOjp_image.png)

### Enter Rent Increment Percentage (If Applicable)

If the lease extension includes a **rent increase**, enter the percentage in the **Rent Increment Percentage** field.

The system will automatically calculate the **new rent amount** based on the percentage provided.

Example:

1. Current Rent: **₹42,000**
2. Rent Increment Percentage: **2%**
3. New Rent after increment: **₹42,840**
4. If no increment is required, leave the field blank or enter **0%**.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/AL5dL3cREXZuxYvDe5mok_image.png)

### Add Comments (Mandatory)

1. **Enter a comment** in the provided text box.
2. The comment should clearly explain the decision regarding the lease extension.

**Example Comment (For Approval)**

*"Lease extended successfully with a 2% rent increment. Please check the updated rent amount."*

**Example Comment (For Rejection)**

*"Lease extension request cannot be approved due to outstanding dues."*

The system **does not allow blank comments**, so entering a message is mandatory.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/BN3BEE8HKMXXBZYug8IUP_image.png)

### Approve Or Reject The Lease renewal

### Approve Request

1. Click the **Approve** button.
2. The system will update the lease details and reflect the new lease period.
3. The request status will change from **Pending** to **Approved**.

### Reject Request

1. Click the **Reject** button.
2. Provide a valid reason for rejection in the comment box.
3. The lease will not be extended, and the request will be marked as **Rejected**.

### Receive Success Confirmation

1. Once the approval is processed, a **success message** will appear on the screen.
2. The message confirms that the **Renewa**l** has been successfully processed**.
3. Click on **OK** to return to the Renewal Request page.

![](https://api.archbee.com/api/optimize/6QtzzWFrTeRBOO45U67PA/WCT6J0pKlQC57mzq9qWyB_image.png)

## Verify The Lease Status Update

1. Move to **Leasing > Rental Units** from the left menu.
2. Search for **tenant’s rental unit** in the list.
3. Verify that the **lease end date** has been updated to reflect the **new extended period**.
4. If a **rent increment** was applied, confirm that the new rent amount is correctly displayed.

## Notification To Tenant

1. If necessary, inform the tenant that their **lease extension request has been approved**.
2. The tenant will also receive **an automated notification** regarding the status update.