Accounting
Invoice Generation
11min
- Log in to the Rentilium using your credentials.
- Select the Accounting module from the left sidebar menu.
- Expand the Accounting section to view available options such as Billing, Utilities, and Payment.
- Click on Billing to proceed to the invoice management section. This section provides an overview of rental invoices, allowing users to generate, track, and download invoices as needed.
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Once in the Billing section, you will find a table displaying all rental invoices associated with tenants. They will be allowed to section the re-generate the invoicing again for the second time.
- The table consists of the following key details:
- If an invoice is already generated, a PDF icon will appear next to the status, enabling users to download the document.
- If an invoice has not yet been generated, the status will be marked as Not Generated in red.
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Select the row where the invoice status is Not Generated.
- Click on the Generate Invoice button corresponding to the respective tenant.
- A system notification will confirm that the invoice generation process has begun.
- Once successfully processed, a confirmation message will appear stating "Invoice generated successfully".
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- The invoice status will update to Generated, and a Download PDF icon will be made available.
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Important
- The system makes an accurate calculation of rent, utilities, and applicable taxes.
- Late fees, if any, are automated into the invoice calculations.
- Any discounts or adjustments applied by property managers are reflected in the final invoice.
Once an invoice has been successfully generated, a Download PDF option becomes available in the Invoice column.
- Click on the PDF icon to open the invoice preview.
The invoice includes detailed breakdowns such as:
- Click the Download button at the top-right corner to save the invoice as a PDF for future reference or record-keeping.
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In some cases, users may experience issues while generating or downloading invoices. Below are common problems that may occur and solutions:
- Ensure all required fields are correctly filled in before attempting to generate the invoice.
- Verify that the billing period is correctly assigned and aligns with the lease agreement.
- If the issue persists, contact Rentilium support for assistance.
- Check the tenantโs lease agreement to verify the expected rent and charges.
- Ensure that any prior adjustments (e.g., partial payments or overpayments) have been correctly accounted for in the system.
- If necessary, manually adjust the invoice before regeneration.
- Ensure you have the necessary permissions to access and download invoices.
- Refresh the browser or clear the cache before attempting again.
- If the problem continues, reach out to IT support.
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