Notice To Vacant - Property Manager

whether a tenant is relocating, completing their lease, or transitioning to another rental unit, the move out feature allows property managers to handle the process efficiently while making sure all the necessary steps are followed this includes updating the tenant's status in the system, providing accurate move out details, and securely uploading required documentation here's a guide on step by step explanation to help property managers process tenant move outs move to the leasing section begin by login move to the leasing module from the left side panel within the leasing section, select the lease details tab here, you will find three sub tabs active lease displays a list of currently leased units unleased rental unit shows vacant rental units draft rental unit list of draft rental unit select rental unit in the active lease tab, locate the specific rental unit for which the tenant is checking out review the displayed information, including rental unit name identifies the unit within the property tenant name displays the tenant's name current rent this shows the rent amount for the unit lease start and end dates highlights the lease period remaining days shows how many days are left in the lease find the unit you want to process and click the notice to vacant button in the actions column notice to vacant process once the notice to vacant button is clicked, a notice to vacant form will appear this form collects all necessary details to complete the process unit name automatically populated with the rental unit name property name displays the name of the property where the rental unit is located tenant name pre filled with the tenant's registered name for that unit notice start date enter the date when the move out notice is issued to the tenant move out date specify the actual move out date this date marks the termination of the lease for the tenant move out document upload a move out document, such as termination notice final agreement letter handover form accepted file formats pdf and image files file size limit 20 mb uploading the notice to vacant document use the choose file button to upload the move out document ensure that the uploaded file meets the following criteria file format pdf or image (e g , jpeg, png) file size must not exceed 20 mb if the file upload fails due to size or format issues, recheck the file and reattempt reviewing information double check all entered details to ensure their accuracy confirm that the notice start date and check out date align with the lease agreement terms verify that the uploaded document is correct and legible if any changes are required, make the corrections before proceeding submitting move out request after reviewing the details, click the move out button to finalize the process the system will update the tenant's status to "moved out " mark the rental unit as available in the vacant rental unit tab