Vacant Request

11 min

The Move Out Request process allows tenants to formally request a lease termination and schedule their departure from a rental unit. This document explains the step-by-step process for submitting a move-out request, tracking its approval status, and completing the move-out procedure.

Move To The Dashboard

Enter your username and password to access the system.

Upon successful login, you will land on the Dashboard.

Dashboard Overview

The dashboard provides an overview of financial transactions, lease details, and tenant-related actions.

Users can navigate to different sections using the left sidebar, including leasing, accounting, operations, and settings.

Dashboard Sections

Advance Payment Section: Displays any due or advance payments.

Financial Overview: A summary of past and current payments.

Lease Summary: Displays a quick view of active leases and their details.

Invoices: View and manage invoice payments related to your lease.

Active Lease Information

Click on Leasing to expand the available options.

Select 'Active Lease' to view all active rental agreements under your profile.

Viewing Active Lease Details

The Active Lease page provides essential lease information, including:

Rental Unit Name: Displays the name or identification of your leased unit.

Property Type: Specifies the type of property (e.g., 2BHK, commercial office space, etc.).

Current Rent Rate: The monthly rental amount applicable to the unit.

Lease Start and End Dates: Shows the duration of the lease agreement.

Lease Status: Displays whether the lease is Active, Pending, or Terminated.

Request Status: Indicates if a Notice To Vacant or Renewal request has been submitted.

Remaining Days: Shows the number of days left in the lease term.

Available Actions: Buttons for Notice To Vacant or Renewal Request.

Initiating Vacant Request

Identify the rental unit you wish to move out from.

Click the 'Vacant Request' button next to the respective unit.

Vacant Request Form

A popup form appears, requiring the following details:

Unit Name: Auto-filled from the selected rental unit.

Property Name: Displays the associated property name.

Tenant Name: Automatically filled with the logged-in tenant’s name.

Notice Start Date: Auto-filled with the system-generated notice start date.

Move-Out Date: The tenant must select their desired move-out date from the calendar picker.

Submitting Request

Once all fields are verified and correctly entered, click 'Vacant' to submit the request.

A confirmation message appears indicating a successful submission.

The request is now in Pending Approval status for the property manager to review.

Verifying Vacant Request Status

Success Confirmation

After submitting, a success message appears: 'Tenant vacant successfully!'

Click 'OK' to close the popup.

Updated Lease Status

The Request Status for the selected unit updates to 'Vacant Requested'.

Tenants can revisit the Active Lease section to track the request’s progress.

Property Manager Review Process

Once the request is submitted, the property manager receives a notification.

The request is reviewed based on the lease agreement policies.

Approval or rejection is communicated to the tenant via system notifications.

Possible Request Outcomes

Approved: The move-out request is accepted, and the lease is updated to reflect the move-out date.

Rejected: The request may be denied due to outstanding dues, insufficient notice period, or any other reasons.

Pending Additional Information: The property manager may request further details before approval.