Renewal Request

12 min

The Lease Renewal Request feature in the Rentilium ERP system simplifies the process of extending rental agreements. Tenants can easily submit renewal requests, and admin can efficiently review, approve, or reject them.

This document provides a step-by-step overview of the lease renewal process for both tenants and administrators within the Rentilium ERP platform.

Lease Renewal Request Process in Rentilium ERP

Tenant – Submit a Renewal Request

Navigate to the Rentilium ERP login page.

Enter your tenant credentials (Username and Password) and click Login.

Access Active Lease

From the dashboard, click on "Active Lease" to view your currently active rental agreements.

View Renewal Requests

In the Active Lease Dashboard, tenants can see:

All vacant units

Any existing renewal requests

To initiate a new lease renewal, click on the “Renewal Request” button.

Fill Renewal Request Form

After clicking, you'll be directed to the Renewal Request Detail Page, which includes the following fields:

Property Name (e.g., Why Property)

Rental Unit Name (e.g., WP 110)

Old Rental Charge

Proposed New Rent

Renewal Lease Date

Carefully fill in all the required details.

Once completed, click the “Confirm” button.

Confirmation

After submission, a message will confirm that your lease renewal request has been submitted successfully.

The request is now visible to the Admin for review.

Admin – Review & Process Renewal Request

Admin logs into the Rentilium ERP system using their admin credentials.

Access ‘My Action’ Section

From the Admin Dashboard, navigate to the “My Action” section.

Click on “Renewal Requests” to see all pending lease renewal requests submitted by tenants.

Review Tenant Request

A renewal request has been submitted by the tenant, Kushaal, which is now visible to the admin under the Renewal Requests section

Approve Lease Renewal Request

From this interface, the Admin has the option to either approve or reject the lease renewal request using the tick mark.

To approve the request, the Admin should click on the green tick icon.

After that approve lease renewal page will open which includes

Current Rent

Old Rent

Approved New Rent

Rent Increment Percentage

Comment

After filling all the details click on approve button Upon approval, a success message confirms the lease has been renewed.

The tenant will be notified of the approval and updated lease terms.

Reject Lease Renewal Request

To reject a lease renewal request, the Admin should click on the red cross icon next to the request.

This will open the Reject Lease Renewal page, which contains the following fields:

Current Rate

Old Rate

Comments

Once all required fields are completed, click the 'Reject' button to finalize the rejection. The request will then be successfully marked as rejected.

By following the steps outlined above, both tenants and admin can ensure efficient communication, accurate record-keeping, and smooth lease renewals.