Property Vacant Report

The Organization Admin can set up an automated email system to facilitate managing vacant rental units and ensure quick action on move-outs or lease renewals.

To set up automated property vacancy reminder emails, the Organization Admin should log in and go to Settings in the left sidebar. Then, under the Configuration tab, select Email Configuration to adjust the reminder email settings.

Once inside the Email Configuration section, the admin will define the recipients of the reminder emails. This step is essential to ensure the right people are notified about the vacancy details.

The admin can either select Property Managers from the available list or manually input the email addresses who need to receive the reminder emails.

After that admin can choose the number of days before the Expected Vacate Date when the reminder email will be triggered.

For Example, the admin can select:

By selecting a specific number of reminder days, the admin ensures that notifications are sent at a time that gives property managers enough time to plan accordingly.

The admin will find a Default Email Template which includes the property name, room number, tenant details, and more.

The email will automatically include a Detailed Property Information Table. This table is dynamically generated and pulls information directly from the system.

The table includes:

Example